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This Agreement is made and entered into by and between the Central Oregon Airshow, Inc. dba Airshow of the Cascades (“Airshow”) and the Vendor identified in the Application (“Vendor”). Vendor wishes to participate in the Airshow of the Cascades (the “Event”).
The parties agree:
Vendor-supplied tents or trailers must be properly secured for the safety of everyone. Tents must be secured with water barrels or other similar devices and must be fire retardant. Water is available on site for filling barrels. No stakes can be put into the asphalt, concrete, or tarmac. Any booth that is deemed unsafe will be required to be removed from the venue or made to meet safety requirements at the discretion of The Central Oregon Airshow, Inc.
Vendor agrees to maintain clean and sanitary conditions at its Vendor space at all times, and will remove all trash from, and around the immediate vicinity of its Vendor space at the close of each day. Trash should be deposited in designated trash and/or recycling receptacles on Event grounds. Loose trash may become a safety hazard for operational aircraft. Non-compliance with this may result in a fine by the City of Madras for littering. Oil absorbent pads should be used to prevent oil from being deposited on the ground under your work area.
Vendor offering food items must have current State of Oregon issued Food Handler Licenses (www.orfoodhandlers.com) and meet all local and state requirements.
Vendors are not allowed to sell beverages containing alcohol. All alcohol is controlled by the Central Oregon Airshow, Inc.
Vendor agrees to provide its own means of shade or shelter for outside spaces and is responsible for its own setup and teardown operations. Vendors should be aware that temperatures on the airfield can be very hot and should plan for shade, ventilation, and hydration accordingly.
At no time will the Vendor operate a radio or device which emits broadcast sound during the Event. There are many announcements, including safety and live music and radio broadcasts that may be happening during the Event.
Vendors must capture all gray water, grease, oil and dispose it properly. Absolutely no dumping on the tarmac is allowed.
The Airshow provides security officers who will patrol during Event hours, and overnight security personnel. Please note, the Event venue is a large and open space. The Airshow cannot take responsibility for theft, loss of or damage of Vendor property nor are our Volunteers allowed to temporarily staff a Vendor Space at any time. We recommend that Vendors take reasonable steps to secure their goods overnight and during the Event. Vendor agrees to continuously staff its space until the close of the Event each day and agrees to assume full responsibility for the security of their assets.
No smoking is allowed inside airport-fenced grounds and explosives, flammables, or other dangerous items are prohibited in the exhibit area. You will be in on an active airport runway environment with many flammable fuels in the vicinity.
All Vendors must provide proof of commercial liability insurance for $1,000,000 adding the Central Oregon Airshow, Inc. dba the Airshow of the Cascades, as additional insured.
Vendor acknowledges that the Airshow’s insurance does not include coverage for Vendors. IN NO EVENT IS THE AIRSHOW LIABLE TO VENDOR OR ANY THIRD PARTY FOR ANY THEFT, DAMAGE, INJURY, LOSS OR DEATH OR ANY CAUSE OF ACTION WHETHER ARISING IN TORT, CONTRACT OR OTHERWISE.
In the event that all or any portion of the Airshow is cancelled due to inclement weather, wind, fire, smoke or for any reason beyond the control of the Central Oregon Airshow, Inc., no refunds will be given for tickets, sponsorships or vendors spaces purchased. Any monies so paid or other consideration given may be considered a tax-deductible contribution to the Central Oregon Airshow, Inc. a 501(c)3 charitable non-profit organization.
The Airshow schedule and aircraft participating are subject to change and availability. No refunds will be given due to the failure of any acts or aircraft to appear or participate.
Vendor may terminate this Agreement and cancel their participation at any time. Cancelation notices and requests for a refund by a Vendor must be made in writing or by e- mail. Requests for refunds received prior to May 31 receive a full refund. Requests for refunds made by June 30 receive a 50% refund. Those canceling after June 30 will not receive a refund.
Vendor acknowledges that it has reviewed this Agreement and agrees to comply with its terms and conditions, any request by an Airshow representative, and all applicable local, state and federal laws. The Airshow may terminate this Agreement immediately if The Airshow determines that Vendor is in violation of this Agreement.
Vendor acknowledges that the Airshow provides volunteers to assist during Event operations. Vendor agrees that IN NO EVENT IS AIRSHOW OR ITS VOLUNTEERS LIABLE TO VENDOR OR ANY THIRD PARTY FOR ANY THEFT, DAMAGE, INJURY, LOSS OR DEATH OR ANY CAUSE OF ACTION WHETHER ARISING IN TORT, CONTRACT OR OTHERWISE.
Vendor agrees that the information provided by the Vendor to The Airshow, including but not limited to the Vendor’s likeness, name, and/or logo, may be used on The Airshow’s web page, social media, any official Event program and on other printed, photographic and graphic materials related to the event.
If any part of this Agreement shall prove to be invalid or void, it shall in no matter affect or impair any of the remaining provisions of this Application or Agreement, which can be given effect without the invalid or void part.
Vendor hereby acknowledges and agrees that the Central Oregon Airshow, Inc. “Airshow” may limit or terminate Vendor’s activities and/or remove Vendor from the premises at the sole discretion of the Central Oregon Airshow, Inc. at any time and without any liability to the Vendor. Vendor’s sole remedy for any breach of this Agreement or any injuries or damages suffered by Vendor shall be an amount not to exceed the amount paid by Vendor under this Agreement. As a condition of this Agreement, Vendor covenants and agrees never to assert any claim or seek any damages against the Central Oregon Airshow, Inc. or its employees, officers, volunteers or agents and all provisions of this Agreement shall inure to the benefit of the Central Oregon Airshow, Inc. Vendor hereby releases and shall hold harmless The Central Oregon Airshow, Inc. and the Airshow of the Cascades and its employees, officers, volunteers or agents from any and all liability for injury, damages or loss to persons or property sustained in connection with Vendor’s presence or participation at the Central Oregon Airshow, Inc DBA Airshow of the Cascades.
The effective date of this Agreement is the date this Agreement is signed by a party below. By signing this Agreement, I agree to comply with the terms and conditions set forth herein.
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